Viewing documents

You can view the contents of documents using the View action on the Documents table. You can view the contents of any document that was submitted in a PDF job, or in an AFP job if you have the AFP Support feature installed.
To view a document:
  1. In the Documents portlet on the Main page, find the document that you want to view.
    To find the document, you can use either Barcode Search or Property Search.
  2. In the Documents portlet on the Main page, find the documents to include in one or more new jobs.
    To find the documents, you search either using document property values or by scanning barcodes.

    If you select By properties:

    1. Click the Edit (Image) button.
    2. Define one or more characteristics to use to search for the documents you want to retrieve.
      To see information about any of the search options, click the Image of a button with a question mark on it icon.
    3. Click OK.

    If you select By barcode scan:

    1. Click the Edit (Image) button.
    2. Select a barcode format to use from the Barcode format list.
    3. Click in the Scan barcodes field, then scan the barcodes for the documents you want to find.
    4. Click OK.
  3. Select the document that you want to view and click:
    • Actions → View Original to view a document in its original form. You do not see any changes that Ricoh ProcessDirector made to the contents of the document. For example, you do not see barcodes that were added after the original job was received.
    • Actions → View Current to view a document in its current form.
    You see the document in your browser window. The job opens at the selected document's position.
  4. Right-click the document to view and select:
    • View Original to view a document in its original form. You do not see any changes that Ricoh ProcessDirector made to the contents of the document. For example, you do not see barcodes that were added after the original job was received.
    • View Current to view a document in its current form.
    You see the document in your browser window. The job opens to display the selected document.
  5. Use the viewer controls to move through the document.
  6. Click Close.

Performance tip: The system and user interface work best with the Documents portlet minimized because document information is not loaded when the user interface is refreshed. View the Documents table only when you need to see information about specific documents.

 
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