Comparing the legacy and updated user interfaces

The updated user interface provides a subset of the functionality that is available in the legacy user interface. This table compares the actions that you can do for various types of objects in each interface.

Device and object actions and information

Action Legacy user interface Updated user interface
Add, Copy, Delete printers, input devices, barcode readers, and inserter controllers Actions available on Administration page. Actions available on Administration page or Main page (if authorized)
Add a printer that uses the Ricoh TotalFlow Print Server Define as a Ricoh PDF printer. Set the value of the Type of printer property to Ricoh TotalFlow. Define as a Ricoh TotalFlow printer.
Any action that can only be done on one selected object at a time Error message appears if you try the action with multiple objects selected. Button or menu item for the action is disabled when multiple objects are selected.
Complete barcode step Dialog shows the number of documents that have been read. Dialog shows the number of documents that have not been read.
Editing input devices that are connected or enabled Warning message provides a link to disable and disconnect before you make changes. Disable and disconnect action available in More actions menu. If you try to save changes for an enabled or connected input device, a message appears. You can choose to disable and disconnect as part of saving the changes.
Enter large values in a text area on a property notebook Stretch the text area control to make it bigger. Type your text. The area automatically expands as you exceed the space displayed.
Find information in logs Default content displayed is messages (not errors, state changes, or property changes) stored in the last 24 hours, sorted oldest to newest. You can filter by type of log entry and by length of time. If you change the filter, you must click the Refresh button to update the contents. Columns cannot be changed or reordered. Default content displayed is all messages for the object, sorted newest to oldest. In addition to filtering by type of log entry and by length of time, you can use the string filter field Funnel icon. Entries that contain the search text in any column of the log are displayed. If you change a filter, the contents are updated automatically. To get new data, click Refresh from Server. Columns can be changed and reordered.
Import and Export objects Select each object you want to export from its object type table on the Administration tab. Use the Mark for Export function to build the export list. Then use the Export objects action to perform the export. Select the Export Objects action from the Administration page. Use the Add objects by type list to display lists of each object type and add them to the Export list. Use the Export action to perform the export.
Manage favorite printers and input devices Favorites are marked with yellow stars in Main page portlets. Favorites are marked with blue stars in Main page portlets. The same favorites are also marked on Administration pages.
Prohibit users from opening the property notebook and editing properties for an object Update the Group that the users belong to.

For each object type, find the View Properties and Edit properties actions and add them to the Prohibited actions list.

Update the Group that the users belong to.

Under Action permissions, select each object type, then find the View Properties action and clear the check box.

Under Property permissions, select each object type, then find the property that you do not want members of the group to edit. Clear the Edit check box.

Show jobs scheduled to a printer Action available on Main page. Not available
Show jobs scheduled to run on inserter controllers Action available on Main page. Use the Advanced filter in the Jobs table. Select Inserter controller as the property then select an inserter controller from the list.
Show printer trays and Update media Actions available on Administration and Main pages. Not available
View printer progress indicator Use the Icon view of the Printers portlet on the Main page. Use the Graphic view of the Printers portlet on the Main page.

Job actions

Action Legacy user interface Updated user interface
Change property values for multiple jobs at once Not available Select jobs, click the Update multiple action and select the properties and values you want to set on all the selected jobs.
Delete all Action available on Main page. Not available
View page level exceptions Use Page Exceptions tab on Job property notebook. Page exceptions for Sides (duplex) are not shown. Use Page exceptions action on action menu. Page exceptions for Sides (duplex) are shown.
Edit page level exceptions Use Page Exceptions tab on Job property notebook. Not available
Filter jobs in the Jobs table Use the Filter entry field or Filter table function. Use links in the System Summary. Use the string filter field Funnel icon or the Advanced filter. That filter lets you set multiple property values as filters using AND, OR, or custom logic. Use links in the System Summary.
Groups actions Action available on Main page. Not available
Jump to Action available on Main page. Not available
Process again When selecting a restart step, the list of steps is shown from oldest to most recent. When selecting a restart step, the list of steps is shown from most recent to oldest.
Schedule jobs Function includes the ability to change printer properties, the Make job like printer action, and showing conflicts between printers and jobs, taking media substitutions into account. If the Deadline Tracker feature is installed and the Printer speed property is set on printers, indicates when a job may not meet a deadline if a printer that is too slow is selected. Schedule function is available, but does not include support for media substitution nor the effect of printer speed on deadline outcome.

User actions and Preference settings

Action Legacy user interface Updated user interface
Change automatic refresh interval Update on Preferences page. No longer needed. Tables on the Main page are updated in real time.
Change Time format setting Update on Preferences page. Setting is only applied to some properties. Open Preferences dialog from User menu (Image) to update. Setting is applied to all properties. Updated user interface does not use the setting from the legacy user interface.
Change your password Action available on Preferences page. Action available in User menu (Image).
Locate the name of user who is logged in Displayed on right side of banner area. Displayed in the User menu (Image).
Save views of Main page Hover over the Main tab and select Save view. Not available
Log out Click link on right side of banner area. Action available in User menu (Image).

System and interface actions

Action Legacy user interface Updated user interface
Prohibit some actions using Groups Actions related to editing workflows, exporting objects, and tuning step templates can be prohibited for groups of users. Group settings for editing workflows, export actions and tuning step templates are ignored.
Get details of license status Check system log. Hover over license status icon in banner.
Locate the system identifier Displayed in red text on the Main tab. Displayed in white text with a blue highlight in the banner area.
Select all entries in a table Click inside the table then press Ctrl+A or drag mouse pointer across rows and columns. Function not available.
Use browser Find function (Ctrl+F) to locate a string in the user interface Ctrl+F highlights the string only on the dialog or page that currently has focus. Ctrl+F highlights the string on both the dialog and the page that is behind it in the browser.
View jobs that are at risk for missing or have already missed their delivery deadline or service level agreement (SLA). The rows for the jobs in the Jobs table are colored yellow, orange, red, or black. Yellow, orange, red, or black dots appear in the Schedule risk column for the jobs in the Jobs table.
Install features From Administration tab, use System → Features. Not available
Install license key Click (information icon) in the right corner of the window and click About. Then click License. Not available
View the system log Click the View log button in the System Summary portlet. Action available in Settings menu (Image) in the System Summary portlet.

Document actions

Action Legacy user interface Updated user interface
Create job Action available on Main page. Not available
Search for documents using job properties or custom document properties When search results are displayed and you refresh the browser, the results remain. When search results are displayed and you refresh the browser, the results are cleared.
Show job Action available on Main page. Not available
View document properties Action available on Main page. Not available

Archive actions

Action Legacy user interface Updated user interface
Saved searches To save a search, specify the search and click Save. The saved search includes the Repository to search and Number of results settings. To save a search, specify the search and click Save search. The saved search does not include the Repository to search and Number of results settings.
Using saved searches Searches saved with the updated user interface do not appear in the Saved searches list in the legacy user interface. Searches saved with the legacy user interface do not appear in the Search list in the updated user interface.
Deleting saved searches Not available Hover over a saved search in the Search list and click the X that appears at the right of the entry. When the X turns red, click it again to delete the saved search.

Step template and Workflow actions

Action Legacy user interface Updated user interface
Tune step templates From the Administration tab, select Step templates. From the Step templates table, select the step template you want to tune and click the Tune action. From the Workflow tab, select Step templates. From the Step templates table, click the step template you want to tune and use the Tuning tab on the step template property notebook.
Edit an enabled workflow You must disable the workflow before editing it. You can edit an enabled workflow. When you save the workflow, it is momentarily disabled then enabled again.
Save a workflow with unconnected steps, missing required values Not available You can save a workflow even if some steps are not connected or are missing values for properties that require a value. The errors are reported when you enable the workflow so you can save incomplete workflows as you continue to work on them.
Drag a workflow into a workflow Using the Workflow editor, you can drag a workflow from the Workflow Objects portlet into the workflow the same way you can drag a step template into the workflow. Not available
Undo and Redo actions in the Workflow editor Changes made during a workflow editing session can be undone and redone. Not available
Set expected durations for steps in workflow when Deadline Tracker feature is installed In Workflow Editor portlet, click Edit estimated durations icon, the Edit estimated durations icon. Not available
 
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