Configuring media for a printer that uses Ricoh TotalFlow Print Server

Ricoh ProcessDirector can detect the paper that is loaded on a printer that uses Ricoh TotalFlow Print Server and can be configured to create media objects automatically to represent that paper. Then, it can use media as a scheduling criteria and only schedule jobs to the printer when the correct paper is loaded. However, you must do more configuration to make sure that the media names are the same on the printer and in Ricoh ProcessDirector.

  • Ricoh ProcessDirector can only detect the paper that is currently loaded. It does not import the entire paper catalog.
  • You must use the legacy user interface for this procedure.
To configure media for a printer that uses Ricoh TotalFlow Print Server on Ricoh ProcessDirector:
  1. Load paper on the printer that uses Ricoh TotalFlow Print Server.
  2. Click the Administration tab. in Ricoh ProcessDirector.
  3. In the left pane, click Media → Settings.
  4. In the Media management section, make sure that the  By properties option is selected.

    This setting lets Ricoh ProcessDirector use the media values reported by the printer over SNMP to determine what media is loaded. If the values do not match any existing media objects, Ricoh ProcessDirector creates media objects automatically.

    • If your jobs specify media by product ID or name, you can change the Media management setting back to By product ID or name after you complete this procedure.
  5. Select the properties that you use to schedule jobs to printers based on the media that is ready. For example, if your job tickets specify media using size and weight, select Size and Weight.
    This setting has no effect on the media properties that the printer that uses Ricoh TotalFlow Print Server reports to Ricoh ProcessDirector. The printer always reports all media properties that are set.
  6. Click OK.
  7. In the left pane, click Devices → Printers.
  8. Find and right-click the printer that you use to send jobs to the printer that uses Ricoh TotalFlow Print Server. Select Properties.
  9. Find the Use SNMP property and make sure it is set to Yes. If it is not, change that value to Yes.
  10. Click OK.
  11. Right-click the printer again and select Show trays.

    • You must use the legacy user interface for this procedure.
  12. Select Get tray information from printer if it is not already selected and click Refresh.

    Ricoh ProcessDirector connects with the printer and retrieves information about the media that is loaded. It compares the values for width, length, weight, color, and type to the media objects that exist in Ricoh ProcessDirector. If no media exists with those values, it creates a media object with that information.

    • Ricoh ProcessDirector does not get the media name from the printer. A new name is derived from the properties of the media. You must change the media name in Ricoh ProcessDirector so that it matches the name in the printer paper catalog.
  13. Click OK.
  14. In the left pane, select Media → Media.
  15. Find and click the media that was created.
  16. Enter the name that the printer that uses Ricoh TotalFlow Print Server paper catalog lists for this media and click OK.
  17. Click the media that you renamed.
  18. Find the Send media name in job ticket property and change it to Yes.
  19. Click OK.
  20. If you changed the Media management setting from By product ID or name to By properties, click Media → Settings and change it back, then click OK.
    Now, Ricoh ProcessDirector only schedules jobs to the printer that uses Ricoh TotalFlow Print Server when the Requested media value for a job matches the Media ready value on the printer.
 
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