Workflows

A workflow defines a set of steps that a job follows through the system. A printing process can contain one or more workflows, depending on the type of processing required and the configuration of your system.

A job is an input file that Ricoh ProcessDirector has accepted and submitted for processing.

A workflow can contain linear or conditional processing. In linear processing, each step receives a job from one step and sends the job to one step. In conditional processing, each step receives a job from one or more steps and sends the job to one or more steps. Ricoh ProcessDirector uses conditional processing rules to determine which step to send each job to.

When you create a workflow, you specify what steps the job passes through during processing, you place the steps in phases, and you make connections between them. You also set values for job properties, such as duplex and number of copies, to be used when processing jobs. In conditional workflows, you create rules by specifying conditions, and you assign the rules to the connectors from a step to steps in different branches of the workflow.

When you drag and drop a workflow into one of the processing phases of another workflow, the steps from the workflow you added are copied into the phase where you dropped the workflow. Changes to the steps in the current workflow do not apply to the workflow that was dropped in.

The default processing phases in the base product are Receive, Prepare, Print, and Complete. Features can add other phases, such as Assemble and Insert.

  • In version 3.0, Ricoh ProcessDirector replaced the term job type with workflow. On the Workflow page in the legacy user interface, you can create workflows with conditional processing by dragging and dropping steps or other workflows onto the Workflow Editor portlet. Job types created in previous versions of Ricoh ProcessDirector are available from the Administration page by clicking Workflow → Job Types. We recommend that you create workflows on the Workflow page.

  • When you use the Workflow Editor to edit a job type created in a previous version of Ricoh ProcessDirector, the job type becomes a workflow. It can no longer be opened on the Administration page by clicking Workflow → Job Types.
 
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