PDF viewer controls

The PDF viewer has several sets of controls that let you navigate through jobs and view specific pages.

When you open the viewer to look at the contents of a print job, you use the controls to move through the job by page, by searching for text, or by searching for a document property.

Select the Page option from the Go to list to move through the job by page. Select the String option from the Go to list to enter text and search the job for occurrences of that text. Select the Document Property option from the Go to list to search for a value in one of the document properties in the PDF file.

Page toolbar

The page navigation PDF viewer toolbar that is located at the top of the viewer page. The text that follows describes how to use the controls.

Page Text entry field with the numeral "1" entered.

Type the number of the page that you want to display in the viewer and click Go to Page.

Go to Page Go to Page icon

Displays the page of the job whose page number you type in the Page field.

Display First Page Display First Page icon

Displays the first page of the job.

Display Previous Page Display Previous Page icon

Displays the page of the job that is immediately before the one that is currently displayed.

Display Next Page Display Next Page icon

Displays the page of the job that is immediately after the one that is currently displayed.

Display Last Page Display Last Page icon

Displays the last page of the job.

Zoom out Zoom out icon

Decreases the size of the displayed page to a preset percentage, depending on the number of times you click the button. The percentages are: 8.33, 12.5, 25, 50, 100, 125, 150, 200, 400, 800, 1600, 2400, 3200, 6400.

Zoom value Drop down list box with the value "100%" displayed.

Changes the size of the displayed page according to a value that you select from a list or type in the field. You can select a percentage or a page fit option.
  • Actual size displays the page at 100% magnification.
  • Fit page adjusts the magnification so that the page fills the window horizontally and vertically.
  • Fit width adjusts the magnification so that the page fills the window horizontally.

Zoom in Zoom in icon

Increases the size of the displayed page to a preset percentage, depending on the number of times you click the button. The percentages are: 8.33, 12.5, 25, 50, 100, 125, 150, 200, 400, 800, 1600, 2400, 3200, 6400.

String toolbar

The string search PDF viewer toolbar that is located at the top of the viewer page. The text that follows describes how to use the controls.

Find

Type the term that you want to search for in the job.

Case-sensitive Search Case-sensitive icon

Select this option to find only text that matches the exact case that you typed in the Find field. For example, if you type john in the Find field and select Case-sensitive, the search shows the first occurrence of john, but skips any occurrences of John.

Find Previous Find Previous icon

Searches for the previous occurrence of the search term, which might be on a page before the page that is currently displayed.

Find Next Find Next icon

Searches for the next occurrence of the search term, which might be on a page after the page that is currently displayed.

Cancel Cancel Search icon

Cancels the search that is currently in process. This button is enabled only when the viewer is actively searching.

Zoom out Zoom out icon

Decreases the size of the displayed page to a preset percentage, depending on the number of times you click the button. The percentages are: 8.33, 12.5, 25, 50, 100, 125, 150, 200, 400, 800, 1600, 2400, 3200, 6400.

Zoom value List box with the value "100%" displayed.

Changes the size of the displayed page according to a value that you select from a list or type in the field. You can select a percentage or a page fit option.
  • Actual size displays the page at 100% magnification.
  • Fit page adjusts the magnification so that the page fills the window horizontally and vertically.
  • Fit width adjusts the magnification so that the page fills the window horizontally.

Zoom in Zoom in icon

Increases the size of the displayed page to a preset percentage, depending on the number of times you click the button. The percentages are: 8.33, 12.5, 25, 50, 100, 125, 150, 200, 400, 800, 1600, 2400, 3200, 6400.

Document Property toolbar

The Document Property toolbar at the top of the PDF viewer page. The text that follows describes how to use the controls.

  • To search a job using document properties, you must have installed the PDF Document Support feature and defined document properties for the PDF print job using Ricoh ProcessDirector Plug-in for Adobe Acrobat. If the Document Property choice is missing from the Go to list, check the workflow that processed the job to make sure it included a step based on the IdentifyPDFDocuments step template.

The Document Property toolbar lets you do these actions:

Document Property List List box containing an alphabetical list of existing document properties.

You use this control to select the document property that you want to search. You can click the down-arrow icon to view and select a document property from the alphabetized list of all document properties in the job. If your job has more document properties than are displayed in the list, type in any part of the name of the document property. As you type, the list of document properties is narrowed only to those that contain the text you type.

Find Previous Go to Previous Property Value icon

Click the Find Previous arrow to display the page in the job that contains the document property value you selected that occurs before the current page.

Select a Value

Once you select a document property, the viewer populates this list with all of the values in the job for that document property. You can click on the down-arrow icon and select a specific value. If your job has more values than are displayed in the list, type in any part of the name of the document property value. The list of document property values is narrowed only to those that contain the text you type. When you select a value from the list the viewer displays the first page of the job that contains that document property value.

Find Next Go to First Property Value icon

Click the Find Next arrow to display the next page in the job that contains the document property value you selected.

Rotate Clockwise Rotate clockwise icon

Rotates the view of the job ninety degrees in the clockwise direction from the current rotation.

Rotate Counterclockwise Rotate counterclockwise icon

Rotates the view of the job ninety degrees in the counterclockwise direction from the current rotation.

Zoom out Zoom out icon

Decreases the size of the displayed page to a preset percentage, depending on the number of times you click the button. The percentages are: 8.33, 12.5, 25, 50, 100, 125, 150, 200, 400, 800, 1600, 2400, 3200, 6400.

Zoom value List box with the value "100%" displayed.

Changes the size of the displayed page according to a value that you select from a list or type in the field. You can select a percentage or a page fit option.
  • Actual size displays the page at 100% magnification.
  • Fit page adjusts the magnification so that the page fills the window horizontally and vertically.
  • Fit width adjusts the magnification so that the page fills the window horizontally.
  • Fit visible adjusts the magnification so that the text and images fit the width of the window.

Zoom in Zoom in icon

Increases the size of the displayed page to a preset percentage, depending on the number of times you click the button. The percentages are: 8.33, 12.5, 25, 50, 100, 125, 150, 200, 400, 800, 1600, 2400, 3200, 6400.

Additional controls for Print Job Again

When you open the viewer from the Print Job Again page, you see the Pages field and the Add button above the viewer. Click Add to fill in the Pages field with the number of the page that is currently displayed in the viewer. You can select more than one page to be reprinted. If you display a different page and click Add again, the new page is added to the existing value to create a list.

  • You can also type a page number or a page range in the Pages field. Use a dash to indicate a page range and separate all page numbers and ranges with commas. To print from a specific page through the end of the job, use the letter n to represent the last page of the job. For example, to print a selection of pages from a 500 page job, enter: 3,27,150-165,302-428,491-n.

Zooming and Rotating

The right side of the navigation toolbar provides controls you can use to zoom in, zoom out, and rotate the current page.

Rotate clockwise Rotate clockwise icon

Rotates the view of the job ninety degrees in the clockwise direction from the current rotation.

Zoom out Zoom out icon

Decreases the size of the displayed page to a preset percentage, depending on the number of times you click the button.

Zoom value Box with the value "100%" displayed

Changes the size of the displayed page according to a value that you select from a list or type in the field. You can select a percentage or a page fit option.
  • Actual size displays the page at 100% magnification.
  • Fit page adjusts the magnification so that the page fills the window horizontally and vertically.
  • Fit width adjusts the magnification so that the page fills the window horizontally.
  • Fit visible adjusts the magnification so that the text and images fit the width of the window.

Zoom in Zoom in icon

Increases the size of the displayed page to a preset percentage, depending on the number of times you click the button.

Navigating through jobs

The controls on the left side of the toolbar change based on the value that you choose for the Go to field.

Page

The Page toolbar lets you move through the job page-by-page or jump directly to a specific page.
The Page toolbar. The text that follows describes how to use the controls.

Display first page Display first page icon

Displays the first page of the job.

Display previous page Display previous page icon

Displays the page of the job that is immediately before the one that is currently displayed.

Numerical entry field Text entry field with the numeral "1" entered

Type the number of the page that you want to display in the viewer and press the Enter key on your keyboard.

Display next page Display next page icon

Displays the page of the job that is immediately after the one that is currently displayed.

Display last page Display last page icon

Displays the last page of the job.

String

The String toolbar lets you search the job for a page containing specific text.
The String toolbar at the top of the viewer page. The text that follows describes how to use the controls.
Type the term that you want to search for in the text field.

Find previous instance Find previous instance icon

Searches for the previous occurrence of the search term, which might be on a page before the page that is currently displayed.

Find next instance Find next instance icon

Searches for the next occurrence of the search term, which might be on a page after the page that is currently displayed.

Case-sensitive Case-sensitive icon

Select this option to find only text that matches the exact case that you typed in the text field. For example, if you type john doe and select Case-sensitive, the search shows the first occurrence of john doe, but skips any occurrences of John Doe.

Property

The Property toolbar lets you search the job using the value of a document property. To search a job using document properties, you must have installed the PDF Document Support feature and defined document properties for the PDF print job using Ricoh ProcessDirector Plug-in for Adobe Acrobat.
The Property toolbar. The text that follows describes how to use the controls.

Property list A list box containing an alphabetical list of existing properties.

You use this control to select the document property that you want to search. You can click the down-arrow icon to view and select a document property from the alphabetized list of all document properties in the job. You can also type any part of the name of the document property. As you type, the list of document properties is narrowed to those that contain the text you type.

Display first page Display first page icon

Displays the first page of the job that contains the document property value you selected.

Find previous Find previous property icon

Click the Find previous arrow to display the previous page in the job that contains the document property value you selected.

Select a value A list box containing an alphabetical list of all of the values in the job for that document property.

After you select a document property, the viewer populates this list with all of the values in the job for that document property. You can click the down-arrow icon and select a specific value. If your job has more values than are displayed in the list, type in any part of the name of the document property value. The list of values is narrowed only to those that contain the text you type. When you select a value from the list, the viewer displays the first page of the job that contains that document property value.

Find next Find next property icon

Click the Find next arrow to display the next page in the job that contains the document property value you selected.

Display last page Display last page icon

Displays the last page of the job that contains the document property value you selected.

Additional controls for Print Job Again

When you open the viewer from the Print Job Again page, you see the Add page to list field and the Add button above the viewer. Click Add page to list to fill in the Pages field with the number of the page that is currently displayed in the viewer. You can select more than one page to be reprinted. If you display a different page and click Add page to list again, the new page is added to the existing value to create a list.

  • You can also type a page number or a page range in the Pages field. Use a dash to indicate a page range and separate all page numbers and ranges with commas. To print from a specific page through the end of the job, use the letter n to represent the last page of the job. For example, to print a selection of pages from a 500 page job, enter: 3,27,150-165,302-428,491-n.
 
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