Creating media objects automatically

If you are using a Ricoh PDF printer or if your printers can detect media information and send it over SNMP or JMF, you can have Ricoh ProcessDirector create media objects automatically. The only printer type that cannot detect media information is a PCLOut printer. PCLOut printers come with the AFP Support feature.

For all printer types, Ricoh ProcessDirector can use SNMP to retrieve media that is loaded in the printer. If Ricoh ProcessDirector does not receive all the information that you specify in the Media Management section of the Media Settings page, you have to update the media object by adding the missing information. For example, if you use size, color, and weight values to identify media, but your printer only provides a size value, you must add the color and weight values. Ricoh ProcessDirector can only request media using SNMP from the Ricoh Pro VC 60000.

For Ricoh PDF printers, Ricoh ProcessDirector automatically requests the media information from the printer using JMF. Based on the type and version of the controller on the printer, up to three media lists can be returned: standard media, catalog media, and loaded media. Ricoh ProcessDirector compares the media in the lists to existing media objects by name. For names that match, Ricoh ProcessDirector updates the properties of the media object to the values returned from the printer. For names that do not match, Ricoh ProcessDirector creates a media object.

Some printer models allow characters in their media names that are not supported in Ricoh ProcessDirector media names, such as ? and #. When Ricoh ProcessDirector finds one of those characters in a media name, it replaces the character with an underscore.

Using JMF, Ricoh ProcessDirector can retrieve more media property values that are defined on the printer and supported by Ricoh ProcessDirector. If a loaded media list is not returned from the printer, Ricoh ProcessDirector requests the loaded media information using SNMP. To determine what media lists your printer model returns, see the readme file on the primary computer in /aiw/aiw1/pc.

The media lists are updated when there is a change on the printer, such as if new media is loaded or if the media catalog on the printer is updated. When the list updates, any changes made in the media objects in Ricoh ProcessDirector are overwritten by the most recent information from the printer. If your printers are defined as Ricoh PDF printers, we recommend managing media on the printer instead of in Ricoh ProcessDirector.

After you create your media objects, Ricoh ProcessDirector can use them to match the available printer media input trays with the media requested for a job.

If you are using SNMP or your printer does not send loaded media lists using JMF, use this procedure to create media objects. If you are initially populating your media list, repeat this procedure loading in all the media you use.

  • You must use the legacy user interface for this procedure.
To create media objects automatically:
  1. Click the Administration tab.
  2. In the left pane, click Media → Settings.
  3. In the Media management section, click By product ID or name if the printer schedules by product ID or name, or By properties if the printer schedules by properties.
  4. If you select By properties, select the properties that you use to distinguish media.
    For example, select Size and Weight if you distinguish media based on size and weight.
  5. Click OK.
  6. In the input trays, load media that you want Ricoh ProcessDirector to create media objects for.
  7. If you are creating media objects for a new printer, define the printer device.
    Make sure the Use SNMP property is set to Yes.
    Ricoh ProcessDirector attempts to create media objects for all media loaded in the input trays.
  8. In the Printers portlet, select the printer. Click Actions → Show Trays.
    If the printer reported all the properties you selected to distinguish media, the InputTrayMedia column shows the names of the media objects that were created. You can now configure the printer to match media automatically.
  9. If the printer did not report all the properties you selected to distinguish media, no media objects are created:
    1. Select each tray with new media and click Update Media.
    2. Edit the media name so that it is clear for your operators.
    3. Fill in the required and optional properties to distinguish the media.
    4. Click Add Media.
      Ricoh ProcessDirector creates the media object and sets it as loaded in the input tray.
    5. In the input trays, load more media that you want to create Ricoh ProcessDirector media objects for, and repeat this step.
  10. If the printer reports all the properties that you use to distinguish media:
    1. Load more media that you want to create Ricoh ProcessDirector media objects for.
    2. Select the printer and click Actions → Show Trays.
    3. Make sure Get tray information from printer is selected and then click Refresh.
  11. If you have two or more printers, create media objects for each printer.
  12. Examine any media objects created by Ricoh ProcessDirector. Change the name of the media object to something your operators understand:
    1. On the Administration page, click Media → Media.
    2. On the Administration page, click Objects → Media.
    3. Right-click the media object and select Rename.
    4. Type a new name and click OK.
  13. If you load the same media in different printers and Ricoh ProcessDirector creates different media objects:
    1. In the Printers portlet, select the printer. Click Actions → Show Trays. Make sure Get tray information from printer is turned off.
    2. If the media object is currently in an input tray, select the tray and click Disable.
    3. On the Administration page, click Media → Media.
    4. On the Administration page, click Objects → Media.
    5. Right-click the media object you want to delete and select Delete.
Now you can schedule print jobs based on media ready in the printer. If your printer can send information to Ricoh ProcessDirector over SNMP or JMF, you can configure the printer to schedule jobs that automatically match the media loaded in the printer.
 
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