Printers portlet

The Printers portlet shows information about the printers that you have created.

You can do actions on the printers, such as enabling and disabling the printer and viewing printer properties. You can also show the web page for the printer and track job progress.

The Printers portlet on the Main page.

The Printers portlet on the Main page.

To do an action, click the check box to select it and use the buttons at the top of the portlet. As an alternative, you can right-click the row and select an action from the list.

The star icon indicates whether the printer is one of your favorite printers. If the star is bright yellow, the printer is a favorite printer; if it is gray, it is not a favorite. To see all printers or just your favorite printers, click the star icon on the title bar.

The star icon indicates whether the printer is one of your favorite printers. If the star is bright blue, the printer is a favorite printer; if it is gray, it is not a favorite. To see all printers or just your favorite printers, click the star in the header row of the table.

The printers and their properties are displayed differently, depending on whether the portlet is open in the Icon View or the Grid View. To switch between the Icon View and the Grid View, click the View button in the corner of the portlet. To view all the columns and their content, place the Printers portlet inside a wider area before you switch to the Grid View.

In the Icon View, the Printer column uses icons to represent the status of the printer and whether the printer is enabled. If the printer icon is blue, it is operating correctly; if it is red, it needs operator attention. The section below each printer shows information about the job that is currently printing. Depending on your system settings, either the name or number of the job is displayed. To see the name and number of the job, hover the mouse pointer over the job icon. To see the web page for the printer, click the printer icon. To see the property notebook for the printer, click the printer name.

The printers and their properties are displayed differently, depending on whether the portlet is open in the List View or the Graphic View. To switch between the List View and the Graphic View, set the Device portlets on Main property in the Preferences dialog or the user property notebook.

In the Graphic View, the Printer name column uses icons to represent the status of the printer, whether the printer is enabled, and whether the printer is one of your favorite printers. To see the web page for the printer, click the printer icon. To see the property notebook for the printer, click the printer name.

The arrow to the left of the printer icon shows whether the printer is enabled or disabled. A solid blue arrow indicates that the printer is enabled; a broken yellow arrow indicates that the printer is disabled. To change the printer status from one to the other, click the arrow.

The arrow to the left of the printer icon shows whether the printer is enabled or disabled. A solid green arrow indicates that the printer is enabled; a broken yellow arrow indicates that the printer is disabled. To change the printer status from one to the other, click the arrow.

If the status indicator bar is yellow, the printer is not enabled and if it is red, the printer needs operator attention.

The progress bar in the % Printed column shows the percentage completed of a job that is currently printing. You only see the progress bar when the Print progress bar property is set to Yes on the System Settings dialog, and the printer is an AFP, PCLOut, Ricoh TotalFlow, or Ricoh PDF printer, and a job is currently printing.

  • To see the number of pages printed and the total page count, hover the mouse pointer over the progress bar.
  • If the progress bar is hidden, click View and select Grid View. You see the job progress in the % Printed column.
  • If the progress bar is hidden, use Manage columns to add the % Printed property to the table.

The Properties column shows selected properties for each printer. Customer, Job size, and Location are the default scheduling properties. Scheduling properties must match between the job and printer for Ricoh ProcessDirector to send a job to the printer. If a scheduling property for the printer has no specified value, the printer accepts jobs with any values for that property.

You can customize the properties that are displayed by using the Table settings (image of the Table settings icon) icon.

The Grid View lets you see more information about the printers and their current printing jobs. If a job is currently printing on the printer, the Job, JobNumber, Pages, and Printed columns show information about the printing job and its status. Depending on your settings, different properties are included in the table. To view all the columns and their content, place the Printers portlet inside a wider area before selecting Grid view.

Maximized view of the Printers portlet

To customize the columns of the Printers portlet in the Grid View, click the Table settings (image of the Table settings icon) icon.

To manage the columns that are displayed in the table, click the Gear menu button at the top right of the portlet and select Manage Columns. You can also right-click anywhere in the Printers table header row and select Manage Columns. By default, these columns are displayed in the portlet:

  • Printer name
    Shows the name of the printer.
  • % Printed
    Shows the progress of the job currently assigned to the printer.
  • Printer location
    The location, if any, that the printer is associated with.
  • Job size supported
    Shows the size of the jobs in sheets that can be scheduled to the printer.
  • Customer name
    Shows the customer name that is assigned to the printer.
  • Printer status
    Shows whether the printer is ready to use.
  • Enabled status
    Shows whether the printer is enabled; printers can print jobs only when they are enabled.
  • Current job number
    Shows the number of the job that is currently assigned to the printer.
  • Media supported
    Shows the media that the printer can use.

The system saves the column settings for the Icon View and the Grid View separately.

Changing the column settings in the Graphic View also changes them in the List View.

Only printers that are associated with locations in the Locations to show property on your user preferences appear in the Printers table.

You can filter the printers that are displayed in the table by typing any string in the filter field Funnel icon at the top of the Printers portlet. Printers that contain the string in any property that is included in a column in the table are displayed.

To export entries in the Printers table into a single Comma-Separated Value (CSV) file, click the Gear menu button and select Export Table to CSV.

The exported list only contains entries for printers that match all the filters that are set. For example, you type Ricoh PDF in the filter field Funnel icon. The list in the CSV file contains only the entries for printers of type Ricoh PDF. The entries are sorted by printer name.

 
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